Accounts Payable Technician

Job Announcement

The Accounts Payable Technician is responsible for managing accounting and clerical tasks related to accounts payable transactions. This role entails processing and recording a high volume of invoices, as well as updating and maintaining the accounts payable ledger.

Essential Job Functions :

  • Processes accounts payable documentation; receives invoices from vendors and routes to internal departments for approvals.
  • Ensures accuracy and completeness of information and that appropriate account numbers have been identified.
  • Processes check requests, notice of receipts and LPO's; attaches the correct documentation to invoices.
  • Reconciles purchase orders to invoices received.
  • Posts adjustments; enters data into computer systems; and ensures that all accounts payable activities comply with relevant financial policies and procedures
  • Scans & indexes accounts payable checks and related invoice documentation
  • Communicates with relevant suppliers to process invoicing or payment queries
  • Prepares monthly supplier statement reconciliations
  • Handles both external and internal queries by phone and email
  • Investigates and resolves outstanding creditor items
  • Communicates with supervisor, employees, other departments, vendors, taxpayers, auditors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
  • Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
  • Assists other departments as needed.

Additional Functions :

  • Assists other departments as needed.
  • Performs other related duties as assigned.

    • Minimum Qualifications :

    Education and Experience : High school diploma or GED; two (2) years of experience in accounts payable or closely related work.

    Licenses or Certifications : None.

    Special Requirements : None.

    Knowledge, Skills and Abilities :

  • Knowledge of basic accounting principles and bookkeeping procedures.
  • Knowledge of customer service principles.
  • Knowledge of basic math functions.
  • Skill in applying concepts and dealing with complex problems.
  • Skill in maintaining composure.
  • Skill in finding common ground and solving problems.
  • Skill in paying attention to details.
  • Skill in performing addition, subtraction, multiplication, and division calculations; using decimals, percentages, and fractions; and interpreting / creating graphs.
  • Ability to review, classify, categorize, prioritize, and / or analyze data.
  • Ability to provide guidance, assistance, and / or interpretation to others regarding the application of procedures and standards to specific situations.
  • Ability to operate, maneuver and / or control the actions of equipment, machinery, tools, and / or materials used in performing essential functions.
  • Ability to utilize a wide variety of reference, descriptive, and / or advisory data and information.
  • Ability to carry out instructions furnished in written, oral, or diagrammatic form.
  • Ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
  • Ability to actively listen to others.
  • Ability to build rapport with others.
  • Ability to establish and maintain effective work relationships.

    • Physical Demands :

    The work is sedentary work. The employee is occasionally required to exert up to 10 pounds of force to move objects. Additionally requires : handling, hearing voices, lifting, manual dexterity, mental acuity, reaching, repetitive motion, speaking, expressing ideas by the spoken word, visual acuity in data, and walking. Tasks may require the ability to sit for prolonged periods of time at a keyboard or workstation.

    Work Environment :

    Work is performed in an office type of setting, in a relatively safe, secure, and stable work environment, and without exposure to adverse environmental conditions.

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