[Hiring] Marketing, Outreach & Presentation Specialist @Virtual Colleague Philippines

Role Description

We are seeking a proactive, highly organized, and creative Executive Virtual Assistant who can support both the marketing and business development functions of the business. The successful candidate will be responsible for:

  • Creating professional presentations
  • Managing social media content
  • Following up with prospective clients and speaking opportunities
  • Maintaining lead communications
  • Assisting with CRM activities

The ideal candidate is someone who requires minimal supervision, communicates exceptionally well, and can confidently represent the brand when interacting with clients and partners.

Key Responsibilities

  • Presentation Design
    • Design professional keynote and workshop presentations using Canva
    • Create visually engaging presentation decks based on content and ideas provided by the client
    • Apply strong presentation design principles
    • Ensure presentations are concise, visually appealing, and aligned with the company's branding
    • Handle last-minute presentation requests efficiently
    • Maintain consistency with company brand colors and visual identity
  • Social Media Management
    • Manage the company's online presence, primarily on:
      • LinkedIn (Primary Platform)
      • Facebook
      • Instagram
    • Create branded graphics and social media assets
    • Design Canva graphics
    • Develop posts based on the client's messaging
    • Assist in building 90-day content campaigns
    • Draft captions
    • Schedule content (when required)
    • Maintain brand consistency
    • Submit content for client approval before publishing
    • Posting Schedule:
      • LinkedIn – Once per week
      • Facebook – Twice per week
      • Instagram – Twice per week
  • Content Development
    • Initially: Work closely with the client to transform ideas into polished content
    • Long-term: Take ownership of content creation after understanding the brand voice
    • Repurpose existing coaching content into social media posts
    • Develop engaging visual content that reflects the AllStrive Results brand
  • Lead Follow-up & Relationship Management
    • Support ongoing outreach efforts by:
      • Following up with leads generated through marketing campaigns
      • Following up with speaking bureaus
      • Contacting organizations regarding keynote speaking opportunities
      • Maintaining communication with prospects throughout the sales funnel
      • Personalizing follow-up emails
      • Making professional follow-up phone calls when appropriate
      • Building relationships rather than conducting hard sales
  • CRM Support
    • Monitor CRM activity
    • Update lead records
    • Track prospect interactions
    • Assist with email campaigns
    • Personalize automated CRM communications when needed
    • Help maintain accurate client information
  • Administrative Support
    • Maintain prospect tracking spreadsheets
    • Research organizations and industries
    • Prepare contact lists
    • Assist with weekly reporting
    • Organize business information
  • Weekly Reporting
    • Prepare a concise progress presentation covering:
      • Accomplishments from the previous week
      • Progress toward business goals
      • Upcoming priorities
      • Current challenges requiring support
      • Marketing updates
      • Outreach progress

Qualifications

  • Excellent written English
  • Excellent spoken English
  • Clear, professional phone etiquette
  • Confident presenting ideas
  • Comfortable representing the company professionally
  • Strong Canva skills with experience creating executive-level presentations
  • Experience supporting coaches, consultants, or professional speakers is highly preferred

Requirements

  • Advanced Canva skills
  • Microsoft Excel
  • Microsoft Office
  • Google Workspace
  • Zoom
  • Experience with CRM systems (preferred)
  • Basic video editing (Reels/Short-form videos) (preferred)
  • Social media scheduling tools (preferred)

Benefits

  • Flexible working hours
  • Minimum of 10 hours per week
  • Opportunity to work independently

Work Schedule

  • Minimum of 10 hours per week
  • Flexible working hours
  • Must be available for scheduled weekly Zoom meetings during Eastern Time (Canada)
  • Ability to overlap with the client's working hours when required

Success in This Role

  • Require minimal revisions to presentations and social media assets
  • Confidently represent the AllStrive Results brand in written and verbal communication
  • Help move prospects through the sales funnel with consistent, professional follow-up
  • Take ownership of marketing execution while collaborating closely with the client during the company's rebranding and growth phase
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