Part-Time Executive Administrative Assistant (Remote, 20 hrs/week) - Healthcare Tech
ADMINISTRATIVE ASSISTANT - HEALTHCARE TECHNOLOGY STARTUP
Part-Time Position | 20 hours/week | Remote
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ABOUT OPENNETWORKS
OpenNetworks is a healthcare technology platform transforming American healthcare by creating an open marketplace that connects providers and purchasers. We're removing barriers in the healthcare system to enable transparent, efficient, and cost-effective care delivery. Our platform leverages cutting-edge technology including AI to address systemic challenges in healthcare access, pricing, and quality.
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ROLE OVERVIEW
We're seeking a highly organized and proactive Administrative Assistant to support our growing team. This is a remote, part-time position (approximately 20 hours per week) with flexible scheduling. The ideal candidate will be detail-oriented, tech-savvy, and comfortable working in a fast-paced startup environment.
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KEY RESPONSIBILITIES
ADMINISTRATIVE SUPPORT: Manage executive calendars, schedule meetings, and coordinate across multiple time zones. Prepare meeting agendas, take notes, and track action items from leadership meetings. Organize and maintain digital filing systems and documentation. Handle correspondence and communications on behalf of leadership team.
PROJECT COORDINATION: Support project tracking and follow-up on deliverables. Coordinate with team members to ensure timely completion of tasks. Maintain project management tools and status reports. Assist with preparation of presentations, reports, and other materials.
OPERATIONS SUPPORT: Process invoices, expenses, and maintain organized financial records. Support event planning for team offsites and meetings. Handle travel arrangements and logistics as needed.
COMMUNICATION & DOCUMENTATION: Draft and edit emails, memos, and other business communications. Create and maintain standard operating procedures and templates. Support internal communications and team updates. Help maintain company knowledge base and documentation.
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REQUIRED QUALIFICATIONS
We're looking for someone with 5+ years of administrative or executive assistant experience who has exceptional organizational skills and attention to detail. You must have strong written and verbal communication skills and proficiency with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar). The ability to work independently with minimal supervision is essential, along with strong problem-solving skills and a proactive mindset. You should be comfortable with technology and able to learn new tools quickly.
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PREFERRED QUALIFICATIONS
Experience in healthcare, health tech, or startup environments is a plus. We'd love to see experience with project management tools such as the Atlassian stack (Jira and Confluence) or similar platforms. Familiarity with CRM systems and data management, experience with Google Meet and other remote collaboration tools, understanding of healthcare terminology and regulatory environment, and background in supporting C-level executives are all valuable additions.
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WORK ENVIRONMENT
This is a remote position with flexible hours. We expect a commitment of 20 hours per week with flexible scheduling. Our team spans multiple time zones, so some flexibility is required for meetings. You'll be working in a fast-paced startup environment with evolving priorities and have the opportunity to grow with the company.
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WHAT WE OFFER
Competitive hourly rate commensurate with experience, flexible work schedule, opportunity to contribute to meaningful healthcare transformation, exposure to healthcare technology and innovation, and a collaborative, mission-driven team culture.
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TO APPLY
Please submit the following:
Your resume highlighting relevant administrative experience
A brief cover letter explaining your interest in OpenNetworks and healthcare technology
Your hourly rate expectation
Your available hours per week and preferred schedule
We're looking for someone who can start immediately. Please indicate your availability in your application.
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